Job Description
Join our award-winning team as the first point of contact for our Phoenix headquarters! We're seeking a polished Executive Receptionist to create exceptional first impressions in our fast-paced corporate environment. This hybrid role blends in-office presence with remote flexibility, offering comprehensive benefits including health insurance, retirement matching, and professional development stipends.
Our vibrant downtown Phoenix location offers modern amenities, on-site parking, and proximity to public transit. As the face of our organization, you'll support executive leadership while mastering cutting-edge workplace technology. We value work-life balance and offer flexible scheduling options.
Responsibilities
- Manage multi-line phone system with 50+ daily calls, transferring to appropriate departments
- Coordinate executive calendar management for 15+ executives using Microsoft Outlook
- Oversee visitor reception process, including badge issuance and conference room scheduling
- Process incoming/outgoing mail and packages, coordinating with courier services
- Assist with office supply inventory management and procurement
- Support HR functions including new hire onboarding documentation
- Coordinate executive travel arrangements and expense reports
Qualifications
- 3+ years professional receptionist or administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word)
- Exceptional verbal/written communication skills with polished phone etiquette
- Ability to multitask in fast-paced environment with competing priorities
- Discretion handling confidential information and executive correspondence
- Associates degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Monday.com)