Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our fast-paced office environment! We're seeking a proactive professional to deliver exceptional administrative support across our Boston and New York offices. This immediate hire opportunity offers competitive compensation and the chance to grow with a forward-thinking company.
As a key member of our operations team, you'll ensure seamless office functions while supporting executives and staff across departments. If you thrive in organized settings and excel at multitasking, this role is your gateway to a rewarding career in office support.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Organize and maintain digital/physical filing systems with meticulous attention to detail
- Assist with travel arrangements and expense report processing
- Support cross-functional projects with data entry and presentation preparation
- Act as primary point of contact for visitors and staff inquiries
Qualifications
- 3+ years of administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven problem-solving and adaptability in fast-paced settings
- Associates degree or equivalent professional certification
- Discretion and professionalism when handling confidential information