Job Description
Join our award-winning team as the face of Global Innovations Inc. in our downtown Indianapolis headquarters! We're seeking a polished Executive Receptionist to deliver exceptional client experiences while supporting our C-suite executives. This premium role combines high-level administrative duties with strategic relationship management in a fast-paced corporate environment. Enjoy competitive benefits, professional development opportunities, and a modern workspace in the heart of Indiana's capital city.
Responsibilities
- Manage executive calendars, complex scheduling, and international meeting coordination
- Serve as primary point of contact for high-profile clients and board members
- Oversee visitor protocols, security clearances, and executive office operations
- Coordinate executive travel arrangements and expense report processing
- Lead office supply management and vendor relationship optimization
- Train and supervise junior administrative staff
- Prepare confidential correspondence and board presentation materials
Qualifications
- Minimum 3 years of executive-level administrative or receptionist experience
- Expert proficiency in Microsoft Office Suite and scheduling software
- Exceptional written/verbal communication and conflict resolution skills
- Proven ability to handle sensitive information with discretion
- Professional appearance and polished business etiquette
- Experience managing vendor contracts and procurement processes
- Ability to thrive in high-pressure situations with multiple priorities
- Associate's degree or equivalent professional certification required