Job Description
Join our prestigious downtown firm as the face of our organization! We're seeking a polished Executive Receptionist to deliver exceptional client experiences while managing complex administrative operations. This hybrid role blends front-desk excellence with strategic support in a dynamic environment. Enjoy competitive benefits, professional growth opportunities, and a vibrant downtown location.
Our ideal candidate thrives in fast-paced settings, anticipates needs, and maintains impeccable professionalism. If you're passionate about creating welcoming spaces and supporting high-level executives, apply today to become part of our award-winning team!
Responsibilities
- Manage executive calendar coordination, scheduling appointments, and prioritizing meetings
- Greet visitors with exceptional customer service, screen calls, and handle inquiries
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Process incoming/outgoing mail, packages, and confidential documents
- Coordinate travel arrangements, expense reports, and event logistics
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Support HR functions onboarding, training coordination, and compliance documentation
- Act as primary liaison between departments and executive leadership
Qualifications
- 3+ years of executive receptionist or high-level administrative support experience
- Expert proficiency in Microsoft Office Suite and scheduling software
- Exceptional communication skills with professional phone etiquette
- Ability to multitask in high-pressure situations with composure
- Strong organizational skills with attention to detail
- Discretion handling confidential information and sensitive matters
- Associates degree in Business Administration or related field preferred
- Experience with CRM systems (Salesforce, HubSpot) highly desirable