Job Description
Join our dynamic Dallas team as the first point of contact for our prestigious clients! We're seeking a polished Executive Receptionist to deliver exceptional front desk support in our modern downtown office. This role combines administrative precision with exceptional interpersonal skills to create a welcoming environment. Enjoy competitive benefits, professional growth opportunities, and a collaborative culture that values excellence. If you thrive in fast-paced settings and possess impeccable organizational abilities, apply today!
Responsibilities
- Manage multi-line phone system, screening calls and routing to appropriate personnel
- Greet and assist visitors with professionalism, ensuring seamless check-in processes
- Coordinate executive calendars, meeting arrangements, and travel logistics
- Process incoming/outgoing mail and shipments, maintaining accurate records
- Order and maintain office supplies, ensuring optimal inventory levels
- Support HR initiatives including new hire onboarding documentation
- Manage conference room scheduling and AV equipment coordination
- Perform light bookkeeping tasks including expense report processing
Qualifications
- Minimum 3 years of corporate receptionist or executive assistant experience
- Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask in high-pressure environments
- Professional demeanor with polished business appearance
- Experience with office management software (e.g., OfficeRnD, Trello)
- Associate's degree in Business Administration or related field preferred
- Bilingual (English/Spanish) certification a significant plus