Job Description
Join our award-winning team at Premier Business Solutions as the first point of contact for our prestigious downtown Indianapolis headquarters. We're seeking a polished Executive Receptionist to embody our brand excellence while supporting C-suite operations in a fast-paced corporate environment. Enjoy competitive benefits, professional development opportunities, and a state-of-the-art workspace in the heart of Indiana's capital.
Responsibilities
- Manage multi-line phone system with 50+ daily calls while maintaining professional etiquette
- Coordinate executive calendar scheduling across 5 departments using Outlook
- Greet and screen all visitors with sophisticated client management protocols
- Process incoming/outgoing mail, shipments, and office supplies inventory
- Assist with travel arrangements and expense report preparation for leadership
- Coordinate conference room bookings and AV equipment management
- Support HR initiatives onboarding new hires with welcome packages
- Maintain confidential records and compliance with data protection standards
Qualifications
- Associate's degree in Business Administration or related field required
- 3+ years corporate receptionist or executive assistant experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Proven ability to multitask in high-pressure environments
- Experience with scheduling tools (Calendly, Doodle, or similar)
- Knowledge of basic office equipment (copiers, scanners, phone systems)
- Professional appearance and polished business etiquette