Job Description
Join our dynamic team as the first point of contact for prestigious clients at Coastal Business Solutions. We're seeking a polished Executive Receptionist to deliver exceptional front-desk experiences in our vibrant Miami headquarters. This role offers immediate full-time employment with competitive benefits and growth opportunities in a collaborative, fast-paced environment.
As the face of our organization, you'll manage high-traffic reception areas, coordinate executive calendars, and maintain seamless communication across departments. We value professionalism, initiative, and a passion for creating positive client interactions.
Responsibilities
- Manage multi-line phone systems and professionally route all incoming calls
- Coordinate executive calendars and schedule complex appointments
- Process incoming/outgoing mail and manage document distribution
- Greet and screen visitors with exceptional customer service
- Assist with office supply inventory and vendor coordination
- Maintain organized reception areas and conference room scheduling
- Support HR functions including onboarding documentation
Qualifications
- Minimum 2 years executive reception or administrative experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional written and verbal communication skills
- Ability to multitask in high-pressure situations
- Professional demeanor with polished business appearance
- Strong organizational and time-management abilities
- Associate's degree or equivalent professional certification