Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant in the heart of New York City! We're seeking a highly organized professional to support our fast-paced operations with adaptable hours. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative environment where your administrative expertise will shine. Enjoy a hybrid work model with core office hours and flexible scheduling options to maintain work-life balance. Apply today and become an integral part of our innovative team!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings with precision
- Handle confidential correspondence, documents, and data entry with meticulous attention to detail
- Oversee office operations, including supply inventory, equipment maintenance, and vendor coordination
- Prepare professional reports, presentations, and correspondence using advanced MS Office Suite
- Act as primary point of contact for internal/external communications and inquiries
- Coordinate travel arrangements and expense reports for department staff
- Support onboarding processes and maintain employee records in HR systems
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools (Calendly, etc.)
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills with attention to detail
- Flexibility to adapt to changing priorities and schedules