Job Description
Join our award-winning team at Pacific Horizon Partners as the face of our dynamic San Francisco headquarters! We're seeking a polished Executive Receptionist to deliver exceptional first impressions while supporting our C-suite and 150+ employees. This hybrid role blends in-person presence with remote flexibility, offering competitive benefits including health insurance, 401(k) matching, and professional development stipends. Ideal for career-driven professionals seeking growth in a fast-paced corporate environment.
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Coordinate executive calendars, complex scheduling, and high-level meeting logistics
- Oversee visitor protocol including security badges, conference room bookings, and hospitality
- Process incoming/outgoing mail, packages, and office supply inventory management
- Act as primary HR liaison for onboarding paperwork, benefits inquiries, and employee relations
- Maintain digital filing systems with strict confidentiality protocols
- Coordinate office events, catering, and vendor communications
Qualifications
- 3+ years executive receptionist or senior administrative experience
- Expert proficiency in Microsoft Office Suite (Outlook, Teams, Excel)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with grace under pressure
- Experience with calendar management tools (Calendly, Doodle)
- Knowledge of office equipment (multi-function printers, AV systems)
- Discretion handling confidential information
- BA/BS degree or equivalent professional certification preferred