Job Description
Join our dynamic team at Apex Global Solutions as the face of our Raleigh headquarters! We're seeking a polished Executive Receptionist to deliver exceptional first impressions while supporting our C-suite executives. This hybrid role blends client-facing excellence with high-level administrative support in a fast-paced corporate environment. Enjoy competitive benefits, professional development opportunities, and a collaborative culture that values growth.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle multi-line phone system with professional call routing and message management
- Greet visitors, manage access control, and coordinate conference room bookings
- Process incoming/outgoing mail, shipments, and office supply inventory
- Assist with executive correspondence preparation and document formatting
- Support special projects including event coordination and vendor management
Qualifications
- 3+ years of executive-level administrative or reception experience
- Expert knowledge of Microsoft Office Suite and scheduling software
- Exceptional written/verbal communication and interpersonal skills
- Discretion with confidential information and sensitive matters
- Ability to multitask in high-pressure situations with composure
- Professional appearance and polished business etiquette
- Associates degree or equivalent professional certification preferred