Job Description
Join our award-winning team at Pinnacle Business Solutions as the face of our Austin headquarters! We're seeking a polished Executive Receptionist to deliver exceptional first impressions while supporting our C-suite operations. Enjoy a modern downtown workspace, competitive benefits package, and career growth in a thriving tech hub. If you're a detail-oriented professional with a passion for seamless office operations, we want to meet you.
Responsibilities
- Manage multi-line phone system and professional email correspondence
- Greet visitors and coordinate executive meeting schedules
- Process incoming/outgoing mail and manage office supply inventory
- Assist with travel arrangements and expense report submissions
- Maintain digital filing systems and confidential records
- Coordinate office events and team building activities
- Support HR initiatives onboarding new employees
Qualifications
- 3+ years of executive receptionist or high-level administrative experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication skills in English
- Ability to handle confidential information with discretion
- Experience managing multi-departmental calendars
- Strong organizational skills and attention to detail
- Professional demeanor and crisis management abilities
- High school diploma required; Associate's degree preferred