Job Description
Join our prestigious financial services firm in downtown San Francisco as the first point of contact for high-net-worth clients and executive partners. This pivotal role combines polished professionalism with proactive office management in a dynamic, fast-paced environment. You'll be instrumental in maintaining our corporate image while ensuring seamless operations across multiple departments. Enjoy competitive benefits including health insurance, retirement plans, and professional development opportunities in a culture that values growth and excellence.
Responsibilities
- Manage multi-line phone system and direct 100+ daily calls with exceptional etiquette
- Greet and screen visitors while maintaining secure access protocols
- Coordinate executive calendars and complex meeting arrangements
- Process incoming/outgoing mail and manage office supply inventory
- Assist with onboarding new hires and maintain HR documentation
- Collaborate with administrative team on special projects and events
- Support office technology including AV equipment and video conferencing
Qualifications
- 3+ years experience in corporate reception or executive support roles
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional written and verbal communication skills
- Discretion when handling confidential information
- Ability to multitask in high-pressure situations
- Professional appearance and polished demeanor
- Associates degree or equivalent business certification preferred