Job Description
Join our prestigious downtown Chicago firm as the face of our operations! We seek a polished Executive Receptionist to manage our high-traffic front desk and deliver exceptional client experiences. This hybrid role combines in-person presence with remote flexibility, offering competitive benefits and growth opportunities in a dynamic corporate environment.
Responsibilities
- Manage professional front desk operations including greeting visitors, screening calls, and managing mail/deliveries
- Coordinate executive calendar management and complex meeting logistics across 15+ departments
- Implement office procedures including supply inventory, vendor coordination, and facility maintenance
- Support HR initiatives onboarding new hires and maintaining confidential personnel records
- Collaborate with IT department to troubleshoot AV systems and conference room tech
- Lead cross-departmental projects including event planning and process optimization
Qualifications
- Minimum 3 years corporate receptionist or executive support experience in Chicago
- Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Excel)
- Exceptional verbal/written communication and conflict resolution skills
- Proven ability to manage competing priorities in fast-paced environments
- Discretion handling confidential information and executive correspondence
- Proficiency with scheduling platforms (Calendly, Doodle) and video conferencing
- Associates degree in Business Administration or related field preferred