Job Description
Join our dynamic team as an Entry Level Receptionist and kickstart your career in office administration! We're seeking a polished professional to serve as the first point of contact for our bustling New York, IL headquarters. This role offers comprehensive training and growth opportunities within a supportive environment.
As the face of our organization, you'll manage daily front desk operations while supporting cross-functional teams. We value initiative and offer clear pathways for advancement into senior administrative roles. If you're detail-oriented, tech-savvy, and passionate about creating exceptional client experiences, we encourage you to apply.
Responsibilities
- Manage multi-line phone system with professional call routing and voicemail management
- Coordinate visitor check-in and escort services for executive staff
- Process incoming/outgoing mail and manage package deliveries
- Maintain reception area cleanliness and office supply inventory
- Schedule conference rooms and coordinate meeting logistics
- Perform data entry tasks and maintain digital filing systems
- Assist with onboarding new employees with equipment setup
- Support HR department with pre-employment verification tasks
Qualifications
- High school diploma or equivalent (college degree preferred)
- Minimum 1 year customer service or administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Excellent verbal communication and interpersonal skills
- Ability to multitask in a fast-paced environment
- Strong attention to detail and organizational abilities
- Basic knowledge of office equipment (printers, scanners, phones)
- Positive attitude with willingness to learn new systems