Job Description
Join our dynamic team in Oakland as a Part-Time Administrative Assistant and become the backbone of our office operations! We're seeking a highly organized professional to provide exceptional administrative support in a fast-paced environment. This role offers flexible hours (20-25 hours/week) and the opportunity to grow with a forward-thinking company. If you thrive in detail-oriented settings and excel at multitasking, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Handle incoming communications including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Maintain accurate filing systems (digital and physical)
- Assist with onboarding processes and new employee orientation
- Support department heads with data entry and record-keeping tasks
- Coordinate office supplies inventory and procurement
- Act as primary point of contact for visitors and vendors
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years of office support or administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving and multitasking capabilities
- Experience with calendar management software preferred