Job Description
Join our vibrant San Diego team as a full-time Office Assistant and become the backbone of our dynamic workplace! We're seeking a highly organized professional to ensure seamless office operations in our downtown headquarters. This role offers competitive compensation, comprehensive benefits, and opportunities for growth within a forward-thinking organization. If you thrive in fast-paced environments and excel at multitasking, we want to hear from you!
Responsibilities
- Manage executive calendars and coordinate complex meeting logistics across departments
- Handle incoming communications via phone, email, and in-person with exceptional professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Procure office supplies and equipment while managing vendor relationships
- Support HR functions including onboarding and benefits administration
- Prepare accurate expense reports and assist with budget tracking
- Coordinate travel arrangements and accommodation for staff and clients
Qualifications
- Minimum 3 years of administrative experience in professional office settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Associate's degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello)
- Ability to maintain confidentiality and exercise discretion with sensitive information