Job Description
Join our award-winning team as the first point of contact at Pacific Northwest Innovations! We're seeking a polished Executive Receptionist to manage our prestigious downtown Seattle headquarters. This role offers growth opportunities in a dynamic tech-forward environment with competitive benefits including health insurance, 401K matching, and professional development stipends. Be the face of our organization while supporting C-suite executives and high-profile clients.
Responsibilities
- Manage multi-line phone system and professionally route 50+ daily calls
- Coordinate executive calendars, complex scheduling, and international travel arrangements
- Oversee visitor protocol including badge issuance, meeting coordination, and VIPζ₯εΎ
- Process incoming/outgoing mail, manage supply inventory, and maintain reception area aesthetics
- Support HR functions onboarding process: new hire orientations and document management
- Assist with event coordination for quarterly company meetings and client functions
- Collaborate with IT department on office equipment maintenance and troubleshooting
Qualifications
- 3+ years corporate receptionist or executive assistant experience
- Expert proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel)
- Exceptional written/verbal communication with professional phone etiquette
- Ability to maintain confidentiality and handle sensitive information discreetly
- Proven multitasking skills with ability to prioritize competing demands
- Experience with scheduling software (Calendly, Doodle) or CRM systems
- Associates degree in Business Administration or related field preferred