Job Description
Join our dynamic team at Capital City Solutions as the face of our Sacramento headquarters! We're seeking a polished Executive Receptionist to deliver exceptional client experiences while supporting our C-suite executives. This hybrid role blends in-person presence with remote flexibility in a modern downtown office overlooking the Capitol. Enjoy competitive benefits, professional development opportunities, and a collaborative environment where your administrative expertise truly matters.
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Coordinate executive calendars, meetings, and travel arrangements
- Process incoming/outgoing mail and manage office supply inventory
- Greet visitors with exceptional hospitality and manage access control
- Assist with onboarding new employees and HR documentation
- Prepare correspondence and reports using Microsoft Office Suite
- Support departmental projects with data entry and document management
Qualifications
- Minimum 2 years professional receptionist or administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional communication and interpersonal skills
- Ability to handle sensitive information with discretion
- Strong organizational skills and attention to detail
- Experience with calendar management software (e.g., Calendly)
- Valid California driver's license and reliable transportation
- High school diploma or equivalent required