Job Description
We are looking for a highly organized and proactive Administrative Assistant to join our thriving team in Jacksonville, FL. If you are searching for a stable role with weekly pay and a flexible schedule, this is your chance to advance your career with a top-tier organization.
At Apex Professional Services, we value precision, professionalism, and a positive work environment. As the face of our office, you will ensure seamless operations and exceptional service to our clients. We offer a competitive compensation package and opportunities for professional growth.
Why Apply?
- Weekly Pay: Get paid on time, every time, with our reliable bi-weekly payroll system.
- Flexible Schedule: Enjoy a work-life balance that suits your lifestyle.
- Modern Environment: Work with cutting-edge tools in a collaborative setting.
Responsibilities
- Manage and maintain complex calendars, scheduling meetings, and coordinating domestic and international travel arrangements.
- Prepare, edit, and proofread correspondence, reports, presentations, and memos with a high degree of accuracy.
- Act as the primary point of contact for internal and external stakeholders, managing phone inquiries and email correspondence professionally.
- Organize and maintain both physical and electronic filing systems to ensure the immediate retrieval of information.
- Assist with data entry, expense reporting, and inventory management to support daily operations.
- Coordinate departmental events, meetings, and training sessions, including catering and venue logistics.
- Screen and direct visitors, ensuring a welcoming and professional reception area experience.
Qualifications
- High school diploma or GED required; Associate’s degree in Office Administration or related field is preferred.
- Proven experience (1-2+ years) in administrative support, executive assistance, or office management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills with a polished and professional demeanor.
- Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet tight deadlines.
- Ability to work independently with minimal supervision while being a collaborative team player.
- Basic knowledge of CRM software or scheduling tools is a plus.