Job Description
We are looking for a highly organized and professional Weekend Administrative Assistant to join our team in Jacksonville, FL. This is an excellent opportunity for individuals seeking flexible weekend hours while contributing to a thriving office environment. You will be the first point of contact for our clients and ensure our administrative operations run smoothly during off-hours.
As a key member of our support staff, you will handle a variety of tasks including data entry, scheduling, and customer service inquiries. If you have a knack for detail and a positive attitude, we want to meet you.
Responsibilities
- Manage Front Desk Operations: Greet visitors, answer phones, and direct inquiries professionally.
- Schedule & Coordination: Manage the weekend calendar, including appointments, meetings, and event logistics.
- Data Management: Perform accurate data entry, file organization, and maintain digital records.
- Communication: Draft emails, memos, and correspondence on behalf of management.
- Office Supplies: Monitor inventory levels and order necessary supplies for the weekend operations.
- Customer Support: Assist clients with questions and resolve issues in a timely manner.
- General Admin: Assist with light bookkeeping tasks and prepare basic reports.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: 1-2 years of experience in an administrative or office support role.
- Availability: Must be available to work Saturday and Sunday (Weekend Shift).
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Communication: Excellent verbal and written communication skills.
- Organization: Strong attention to detail and ability to multitask in a fast-paced environment.
- Professionalism: Must maintain a professional demeanor at all times.