Job Description
Are you an organized, detail-oriented professional looking for a rewarding opportunity in the heart of Milwaukee? Milwaukee Administrative Solutions is seeking a dynamic Administrative Assistant to join our growing team. In this role, you will serve as the face of our company, ensuring our operations run smoothly while providing exceptional support to our management team. We offer a collaborative work environment, competitive benefits, and a clear path for career growth.
We are looking for someone who thrives in a fast-paced office setting and possesses a proactive attitude. If you are ready to make a significant impact in the Milwaukee business community, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, answer and screen incoming calls, and direct inquiries appropriately.
- Schedule Coordination: Manage complex calendars, schedule meetings, coordinate travel arrangements, and prepare meeting agendas and minutes.
- Document Management: Prepare, proofread, and distribute internal and external correspondence, including emails, memos, reports, and presentations.
- Database Administration: Maintain and update company databases, records, and filing systems to ensure accuracy and confidentiality.
- Vendor Relations: Assist in ordering office supplies, managing inventory, and coordinating with external vendors for services.
- Event Support: Help organize and execute company events, team-building activities, and internal meetings.
Qualifications
- Education: High School Diploma or equivalent required; Associate’s degree or certification in Office Administration is a plus.
- Experience: 2-3 years of progressive experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional tone.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively under pressure.
- Professionalism: Demonstrated ability to maintain confidentiality and adhere to company policies.