Job Description
Welcome to Summit Business Solutions, where we value precision, professionalism, and innovation. We are currently seeking a highly organized Executive Administrative Assistant to join our dynamic team in Colorado Springs. In this pivotal role, you will be the backbone of our operations, ensuring seamless communication and efficient workflow management. If you thrive in a fast-paced environment and possess exceptional organizational skills, we want to hear from you.
Why Join Our Team?
- Competitive salary and comprehensive benefits package including health, dental, and vision.
- Generous paid time off and professional development opportunities.
- A collaborative and inclusive company culture that values employee input.
Apply today to become part of our success story!
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate domestic and international travel arrangements for senior leadership.
- Prepare and distribute meeting agendas, take detailed minutes, and compile comprehensive reports with a high degree of accuracy.
- Handle incoming communications, including phone calls, emails, and mail, ensuring all inquiries are responded to promptly and professionally.
- Assist in the preparation of presentations, data analysis, and correspondence using the Microsoft Office Suite and other proprietary software.
- Organize and maintain both physical and digital filing systems to ensure easy information retrieval and compliance.
- Coordinate office events, staff meetings, and onboarding activities for new hires.
- Perform general office duties such as ordering supplies, managing vendor relationships, and assisting with payroll processing as needed.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration or a related field preferred.
- Minimum of 3-5 years of progressive experience in an administrative or executive support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools is a plus.
- Excellent verbal and written communication skills with a polished and professional demeanor.
- Strong organizational skills with the proven ability to prioritize tasks effectively in a fast-paced, multi-tasking setting.
- Ability to work independently with minimal supervision while adhering to strict deadlines and confidentiality standards.
- Flexibility to adapt to changing priorities and occasional evening or weekend work when required.