Job Description
Join our award-winning team at Innovate Solutions Group as we revolutionize the Tampa business landscape! We're seeking a polished Executive Administrative Assistant to support our C-suite executives and drive operational excellence in our dynamic downtown headquarters. This hybrid role (3 days in-office/2 remote) offers unparalleled growth opportunities in a culture that celebrates innovation and work-life balance. Enjoy comprehensive benefits including health insurance, 401k matching, and monthly team outings. If you thrive in fast-paced environments and possess exceptional organizational prowess, this is your next career-defining move.
Responsibilities
- Executive calendar management and travel coordination for C-suite leadership
- Prepare confidential board reports, presentations, and executive correspondence
- Oversee office operations including inventory management, vendor relations, and facilities coordination
- Lead onboarding processes for new hires and coordinate departmental events
- Manage expense reports, budget tracking, and financial documentation
- Serve as primary liaison between departments and executive leadership
- Implement process improvements to enhance team productivity
Qualifications
- 5+ years of executive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills with professional polish
- Proven ability to handle confidential information with discretion
- Experience with CRM systems (Salesforce preferred) and project management tools
- Associates degree or equivalent professional certification required
- Ability to thrive under pressure with competing priorities