Job Description
Join our dynamic team at West Coast Innovations Inc., a leading tech firm in the heart of Downtown LA. We're seeking a highly organized Executive Administrative Assistant to support our C-suite executives and ensure seamless office operations. This hybrid role combines remote flexibility with in-office collaboration in our modern Wilshire Center workspace. You'll be the backbone of our executive team, handling critical communications, project coordination, and office logistics while working in a fast-paced, growth-oriented environment. Benefits include: comprehensive health insurance, 401(k) matching, professional development stipend, and monthly team-building events.
Responsibilities
- Manage executive calendars, scheduling high-level meetings and travel arrangements
- Prepare confidential correspondence, reports, and presentations using MS Office Suite
- Coordinate office operations including supply inventory, vendor management, and facilities support
- Act as primary point of contact for internal/external communications and inquiries
- Oversee project documentation, meeting minutes, and deadline tracking
- Manage expense reports and budget tracking for departmental operations
- Onboard new hires and coordinate training programs for administrative staff
Qualifications
- 3+ years of executive administrative support experience in corporate or tech environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with attention to detail
- Ability to handle sensitive information with discretion and professionalism
- Experience coordinating logistics for executive meetings and events
- Strong organizational skills with ability to prioritize competing deadlines
- Associate's degree or equivalent professional certification required