Job Description
Join our dynamic team at Coastal Enterprises as an Executive Administrative Assistant and become the backbone of our operations. We're seeking a proactive professional to support our executive leadership team with exceptional organizational skills and a passion for excellence. This hybrid role offers the perfect blend of office-based collaboration and remote flexibility, allowing you to thrive in a supportive environment while making tangible impacts on our business success. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in Virginia Beach's thriving business district.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and prioritize high-level correspondence
- Prepare detailed reports, presentations, and confidential documents with meticulous attention to detail
- Oversee office operations, including supply inventory, vendor management, and facility coordination
- Act as primary point of contact for internal and external stakeholders, ensuring timely communication
- Coordinate domestic/international travel arrangements and expense report processing
- Implement and maintain organizational systems for digital and physical records
- Support special projects requiring cross-departmental collaboration and problem-solving
Qualifications
- Minimum 3 years of executive administrative support experience in corporate or professional services
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities with minimal supervision
- Discretion in handling confidential information and sensitive situations
- Associates degree or equivalent professional certification preferred
- Experience with CRM systems and project management tools (e.g., Asana, Salesforce)