Job Description
Join our dynamic team at GlobalTech Solutions as an Executive Administrative Assistant in the heart of Boston's financial district. This pivotal role supports C-suite executives with exceptional organizational prowess and discretion. You'll manage complex calendars, coordinate cross-functional projects, and serve as the central hub for internal communications. Enjoy a collaborative environment with competitive benefits, professional development opportunities, and the chance to impact high-stakes decision-making processes.
Responsibilities
- Manage executive calendars, coordinate meetings, and travel arrangements across multiple time zones
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office operations, including supply inventory, vendor relationships, and facility management
- Coordinate special projects and events requiring meticulous attention to detail
- Maintain digital filing systems with strict confidentiality protocols
- Support budget tracking and expense report processing
Qualifications
- 5+ years of executive administrative support experience in fast-paced environments
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with executive presence
- Proven ability to manage competing priorities with minimal supervision
- Experience with calendar management software (e.g., Calendly, Doodle)
- Discretion and proven ability to handle sensitive information
- Bachelor's degree in Business Administration or related field preferred
- Knowledge of Boston's business landscape advantageous