Job Description
Join our dynamic team at Pacific Bay Partners as an Executive Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executive team and ensure seamless office functionality. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
Responsibilities
- Coordinate complex calendars, meetings, and travel arrangements for executive team
- Manage confidential correspondence, reports, and critical documentation
- Oversee office supply inventory and vendor relationships
- Prepare and edit high-level presentations and communications
- Serve as primary point of contact for internal and external stakeholders
- Streamline administrative processes using Microsoft Office Suite
- Onboard new hires and maintain organizational systems
Qualifications
- 5+ years of executive administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Strong organizational and multitasking capabilities
- Experience with scheduling software (e.g., Calendly)
- Associate's degree or equivalent professional certification