Job Description
Join our dynamic Austin team as Executive Administrative Assistant at Capital Solutions Group, where innovation meets Southern hospitality. We're seeking a detail-oriented professional to support our C-suite executives in a fast-paced corporate environment. Enjoy competitive benefits, flexible work arrangements, and opportunities for professional growth in one of America's most vibrant tech hubs.
Our ideal candidate thrives in ambiguity, anticipates needs before they arise, and maintains impeccable professionalism. You'll be the backbone of our executive operations, ensuring seamless day-to-day operations while contributing to strategic initiatives.
Responsibilities
- Coordinate complex executive calendars, meetings, and travel arrangements across multiple time zones
- Manage confidential information, contracts, and sensitive documentation with discretion
- Prepare high-level reports, presentations, and correspondence using advanced Microsoft Office Suite
- Oversee office operations, vendor relationships, and budget tracking for executive departments
- Serve as primary liaison between executives and internal/external stakeholders
- Streamline administrative processes using workflow automation tools
- Lead special projects and event coordination for executive functions
Qualifications
- 5+ years of progressive administrative support experience, ideally supporting C-level executives
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities with minimal supervision
- Experience with calendar management across multiple executives
- Strong organizational skills with meticulous attention to detail
- Bachelor's degree in Business Administration or related field preferred
- Experience with CRM systems (Salesforce) and workflow automation tools (Zapier)