Job Description
Join our dynamic team as an Administrative Assistant and kickstart your career in public service! The City of Boston is seeking a motivated entry-level professional to provide essential office support across multiple departments. This role offers unparalleled growth opportunities while serving Boston's vibrant communities. You'll gain hands-on experience in municipal operations while developing administrative expertise in a collaborative, mission-driven environment. Perfect for recent graduates looking to build a foundation in office management.
Responsibilities
- Manage departmental calendars, schedule meetings, and coordinate logistics for staff and stakeholders
- Handle incoming communications including emails, calls, and correspondence with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with report preparation, data entry, and document formatting using Microsoft Office Suite
- Support procurement processes including supply inventory and vendor communications
- Coordinate travel arrangements and expense reports for department personnel
- Act as primary point of contact for visitors and provide exceptional customer service
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 0-2 years of administrative support or office experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Detail-oriented with high level of accuracy in data handling
- Ability to maintain confidentiality and handle sensitive information
- Valid driver's license and reliable transportation (if required for departmental duties)