Job Description
Join our dynamic team at Coastal Innovations Group as an Executive Administrative Assistant! We're seeking a highly organized professional to support our executive leadership team in our Virginia Beach headquarters. This pivotal role combines strategic support with operational excellence in a fast-paced corporate environment. Enjoy competitive compensation, comprehensive benefits, and a culture that values professional growth and work-life balance. If you're passionate about streamlining operations and enabling leadership success, we want to hear from you!
Responsibilities
- Manage complex executive calendars, coordinate meetings, and arrange domestic/international travel
- Prepare confidential reports, presentations, and correspondence using advanced MS Office Suite
- Oversee departmental budget tracking and expense report processing
- Serve as primary liaison between executives and internal/external stakeholders
- Lead special projects including event coordination and process improvement initiatives
- Manage office operations including supply inventory, equipment maintenance, and vendor relations
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 5+ years progressive administrative support experience in corporate environment
- Advanced proficiency in MS Office (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail and accuracy
- Proven ability to handle sensitive information with discretion and professionalism
- Strong written/verbal communication skills and emotional intelligence
- Experience with calendar management systems (e.g., Calendly) and CRM software