Job Description
Join our dynamic team at Houston Business Solutions Inc. as an Executive Administrative Assistant! We're seeking a highly organized professional to provide comprehensive support to our executive leadership team. This role offers an opportunity to make a significant impact in a fast-paced corporate environment while advancing your administrative career in Houston's thriving business district.
You'll be the central hub of our office operations, ensuring seamless communication and efficient workflow. We offer competitive compensation, comprehensive benefits, and a collaborative culture that values professional growth. If you're detail-oriented, tech-savvy, and thrive in supporting high-level executives, apply today to become an integral part of our success story.
Responsibilities
- Manage complex calendars, coordinate meetings, and arrange domestic/international travel for executive team
- Prepare confidential correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Act as primary liaison between executives and internal/external stakeholders
- Coordinate departmental events and special projects requiring logistical support
- Implement and maintain efficient filing systems for electronic and physical documents
- Assist with budget tracking and expense report processing for executive team
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 3 years of executive administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to manage multiple priorities in deadline-driven environment
- Experience with office management software (e.g., Asana, Trello, Salesforce)
- Strong organizational skills with meticulous attention to detail
- Ability to maintain confidentiality and exercise discretion with sensitive information