Job Description
Join our award-winning team at Coastal Solutions Group as an Executive Administrative Assistant in the heart of Virginia Beach. We're seeking a highly organized professional to support our C-suite executives and drive operational excellence. This hybrid role offers competitive compensation, comprehensive benefits, and growth opportunities in a dynamic coastal environment. If you thrive in fast-paced settings and excel at managing complex calendars, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and prioritize conflicting demands
- Prepare confidential correspondence, reports, and presentations using advanced MS Office Suite
- Coordinate domestic/international travel arrangements and expense reports
- Serve as primary point of contact for internal/external stakeholders
- Lead office projects including vendor management, event coordination, and process improvements
- Maintain digital filing systems and ensure compliance with data security protocols
- Support onboarding processes and new hire orientation coordination
Qualifications
- 5+ years of executive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Proven ability to handle confidential information with discretion
- Strong written and verbal communication skills
- Experience managing complex calendars across multiple time zones
- Associates degree or equivalent professional certification preferred