Job Description
Join our dynamic team as a Full-Time Executive Administrative Assistant in Long Beach, CA! We're seeking a highly organized professional to support our executive leadership team with exceptional administrative expertise. This premium opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment in one of California's most vibrant coastal cities.
Responsibilities
- Manage complex calendars, coordinate international travel arrangements, and schedule high-stakes executive meetings
- Prepare confidential reports, presentations, and correspondence using advanced Microsoft Office Suite proficiency
- Serve as primary liaison between executives and internal/external stakeholders
- Oversee office operations, including inventory management, vendor coordination, and expense reporting
- Implement streamlined administrative systems to enhance departmental efficiency
- Lead onboarding processes for new administrative staff and interns
- Maintain strict confidentiality and discretion when handling sensitive information
Qualifications
- Minimum 5 years progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Proven ability to manage competing priorities in fast-paced environments
- Exceptional written and verbal communication skills
- Professional certification in Office Administration preferred
- Advanced knowledge of office management systems and protocols
- Ability to work independently with minimal supervision
- Valid California driver's license required