Job Description
Join our dynamic team at Pacific Coast Enterprises as an Executive Administrative Assistant in the heart of San Francisco. We're seeking a highly organized professional to support our C-suite executives with impeccable coordination and strategic support. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
Our ideal candidate thrives in fast-paced settings, possesses exceptional communication skills, and demonstrates meticulous attention to detail. You'll be instrumental in driving operational efficiency while supporting high-level corporate initiatives. Enjoy modern office amenities, flexible scheduling options, and a culture that values work-life balance.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Act as primary liaison between executives and internal/external stakeholders
- Oversee departmental budget tracking and expense report processing
- Coordinate logistics for corporate events and board meetings
- Implement organizational systems for digital and physical records management
- Provide project support by coordinating cross-functional teams and timelines
Qualifications
- Minimum 5 years of executive administrative support experience in corporate environments
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Proven ability to handle confidential information with discretion
- Exceptional written and verbal communication skills
- Strong project management and multitasking capabilities
- Associates degree or equivalent professional certification required
- Experience with calendar management tools (e.g., Calendly, Doodle)
- Ability to work independently with minimal supervision