Job Description
Join our dynamic team at Pacific Coast Innovations as an Executive Administrative Assistant and become the backbone of our operations in Long Beach. We're seeking a highly organized professional to support our C-suite executives with exceptional administrative support, project coordination, and office management. This full-time position offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative, fast-paced environment. If you thrive in detail-oriented roles and excel at anticipating needs before they arise, we want to hear from you!
Responsibilities
- Manage complex executive calendars, travel arrangements, and meeting logistics with precision
- Prepare confidential correspondence, reports, and presentations using Microsoft Office Suite
- Coordinate cross-departmental projects and ensure seamless communication between teams
- Oversee office operations including supply inventory, vendor management, and facility maintenance
- Act as primary point of contact for internal and external stakeholders with professionalism
- Manage expense reports and budget tracking for executive departments
- Implement process improvements to enhance administrative efficiency
Qualifications
- Minimum 3 years of executive administrative support experience in corporate settings
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional organizational skills with ability to prioritize competing demands
- Proven discretion handling confidential information and sensitive matters
- Strong written and verbal communication skills
- Associates degree or equivalent professional certification required
- Experience with CRM systems (e.g., Salesforce) preferred