Job Description
Join our dynamic team as an Entry-Level Receptionist at Cityscape Professionals, where your organizational skills and warm personality will shine! We're seeking a motivated professional to be the first point of contact for our clients in the heart of Portland's vibrant business district. Enjoy a flexible schedule while gaining invaluable administrative experience in a supportive, fast-paced environment. If you're passionate about exceptional customer service and want to launch your career in administrative support, this is the perfect opportunity for you.
Responsibilities
- Manage professional front desk operations including call screening, visitor greeting, and mail distribution
- Schedule and coordinate complex meeting room reservations across multiple departments
- Maintain digital and physical filing systems with strict attention to confidentiality
- Assist with office supply inventory management and vendor coordination
- Support HR and administrative teams with onboarding paperwork and data entry
- Implement office protocols for safety compliance and emergency procedures
- Collaborate with team members to ensure seamless daily operations
Qualifications
- High school diploma or equivalent; college coursework preferred
- 1+ years of customer service or administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal communication and active listening skills
- Strong organizational abilities with attention to detail
- Ability to multitask effectively in a fast-paced environment
- Professional demeanor with polished phone etiquette
- Flexibility to work varied shifts including early mornings or evenings