Job Description
Join our dynamic team as an Entry-Level Receptionist at Chicago Business Solutions! This hybrid role combines frontline client interaction with essential data management duties in a fast-paced downtown environment. You'll be the first point of contact for visitors and clients while maintaining accurate digital records. Perfect for recent graduates or career-changers seeking administrative experience with growth opportunities.
Responsibilities
- Manage multi-line phone system, screen calls, and route inquiries to appropriate departments
- Process incoming/outgoing mail and packages with tracking protocols
- Perform accurate data entry into CRM and ERP systems (minimum 35 WPM)
- Schedule meetings and coordinate conference room reservations
- Maintain visitor log and issue access badges for secure facilities
- Assist with basic office supply inventory and ordering
- Support HR with onboarding paperwork scanning and filing
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 6 months data entry or clerical experience
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Exceptional written and verbal communication skills
- Ability to multitask in high-pressure situations
- Basic knowledge of office equipment (printers, scanners, phones)
- Professional demeanor with strong customer service orientation
- Detail-oriented with 95%+ accuracy in data handling