Job Description
Join our dynamic team at Boston Business Solutions as an Entry-Level Receptionist! This is your gateway to a rewarding administrative career in Boston's thriving business district. We're seeking a detail-oriented professional with data entry prowess to manage front desk operations and support our office's daily workflow. Enjoy a modern workspace, competitive benefits, and growth opportunities within a supportive environment. Perfect for recent graduates or career changers looking to build administrative expertise!
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phones, and directing inquiries
- Perform accurate data entry of client information, appointment schedules, and correspondence into CRM systems
- Handle incoming/outgoing mail and packages, including sorting and distribution
- Coordinate office calendars, meeting room reservations, and equipment bookings
- Assist with basic administrative tasks like filing, photocopying, and document management
- Support HR department with onboarding paperwork and employee data maintenance
- Maintain professional appearance of reception area and common spaces
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Minimum 6 months data entry experience with proven accuracy (40+ WPM typing)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional communication skills and professional phone etiquette
- Ability to multitask in a fast-paced environment with attention to detail
- Basic knowledge of office equipment (printers, scanners, phone systems)
- Strong organizational skills with ability to prioritize tasks
- Positive attitude and willingness to learn new systems