Job Description
We are seeking a highly organized and welcoming Entry Level Receptionist to join our dynamic administrative team in Jacksonville, CA. This is a fantastic opportunity for individuals looking to launch their career in office administration and corporate support.
As the first point of contact for our company, you will play a crucial role in creating a positive first impression for our clients and visitors. You will assist with daily office operations, ensuring our environment runs efficiently and professionally.
Responsibilities
- Front Desk Management: Greet all visitors with a professional and friendly demeanor, ensuring they feel welcome and directing them to the appropriate department.
- Communication: Answer and route incoming phone calls, take accurate messages, and respond to inquiries in a timely manner.
- Administrative Support: Perform general clerical duties including data entry, filing, scanning, and maintaining organized digital and physical records.
- Office Operations: Manage incoming and outgoing mail, manage office supplies inventory, and coordinate facility maintenance requests.
- Scheduling: Assist with scheduling appointments, managing calendars, and coordinating meetings for the executive team.
- Customer Service: Act as a liaison between clients, vendors, and internal staff to ensure seamless communication.
Qualifications
- Education: High School Diploma or GED equivalent required.
- Experience: Previous experience in a receptionist or administrative role is preferred, but we are willing to train motivated entry-level candidates.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced office environment.
- Personality: Friendly, approachable, and reliable with a proactive attitude.