Job Description
Are you a friendly, organized individual looking to kickstart your career in administrative support? Apex Professional Services is currently seeking a dedicated Entry Level Receptionist to join our dynamic team in Chicago, Illinois. We are looking for motivated candidates who are eager to learn and grow within a fast-paced corporate environment. No prior experience is required—we provide full training!
As the first point of contact for our clients and employees, you will play a crucial role in maintaining our company's professional image. If you are ready to step into a role that offers stability, growth opportunities, and a supportive culture, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors warmly, manage the reception area, and ensure a welcoming environment for all guests.
- Communication: Answer and screen incoming calls professionally, taking messages and routing inquiries to the appropriate departments.
- Administrative Support: Handle incoming and outgoing mail, process deliveries, and manage office supplies inventory.
- Scheduling: Assist in scheduling appointments and meetings, ensuring calendars are updated and organized.
- Data Entry: Perform accurate data entry tasks and maintain organized digital and physical filing systems.
- Client Relations: Provide general information to visitors and customers, resolving basic inquiries efficiently.
- Event Coordination: Assist with office events and small projects as needed to support team morale.
Qualifications
- Education: High school diploma or equivalent required.
- Experience: Previous receptionist or front desk experience is preferred but not mandatory for entry-level candidates.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is a plus.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Attitude: A positive, customer-service-oriented attitude and a willingness to learn new systems.
- Organization: Strong attention to detail and the ability to multitask in a busy office setting.
- Reliability: Punctual and dependable with a strong work ethic.