Job Description
Join our dynamic team at Oakland Business Solutions as an Entry Level Receptionist! This is your gateway to a rewarding administrative career in the heart of Oakland. We're seeking a friendly, detail-oriented professional to serve as the first point of contact for our clients and visitors. You'll gain hands-on experience in office operations while supporting our mission to deliver exceptional service. Perfect for recent graduates or career changers eager to develop transferable skills in a collaborative environment.
Responsibilities
- Manage front desk operations including call screening, visitor registration, and mail distribution
- Perform accurate data entry for client information and scheduling updates
- Coordinate office communications via email, phone, and messaging platforms
- Assist with basic administrative tasks like filing, document scanning, and report preparation
- Support event coordination and meeting logistics for staff and clients
- Maintain digital and physical records with strict confidentiality protocols
- Collaborate with team members to ensure seamless office workflows
Qualifications
- High school diploma or equivalent required; associate degree preferred
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong typing skills (40+ WPM) with attention to data accuracy
- Excellent verbal communication and customer service abilities
- Ability to multitask in a fast-paced environment
- Punctual with reliable attendance and professional demeanor
- Willingness to learn new administrative software systems
- Valid California driver's license (for occasional local errands)