Job Description
We are looking for a dynamic and personable Entry Level Receptionist to join the front line of our operations in Kansas City. This is a fantastic opportunity for individuals seeking to launch a career in administrative support.
At Apex Business Solutions, we pride ourselves on our customer-first approach and collaborative work environment. As the first point of contact for our clients and partners, you will play a crucial role in shaping our company’s reputation.
What you will do:
- Manage the front desk, including greeting visitors and answering a high volume of incoming calls.
- Handle mail distribution, package processing, and general office errands.
- Perform data entry and maintain accurate digital and physical filing systems.
- Assist the administrative team with scheduling meetings and coordinating logistics.
- Maintain a clean, organized, and professional reception area.
- Process invoices and assist with basic accounting tasks as needed.
Requirements:
- High school diploma or equivalent (GED).
- Previous experience in a receptionist or customer service role is preferred but not required for this entry-level position.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Excellent verbal and written communication skills.
- A professional demeanor with a friendly and approachable personality.
- Ability to multitask effectively in a fast-paced office setting.
Responsibilities
- Greet and welcome guests warmly and professionally.
- Answer and direct phone calls to the appropriate departments.
- Manage incoming and outgoing correspondence.
- Schedule appointments and manage the executive calendar.
- Maintain office supply inventory and order new supplies as needed.
- Assist with data entry and document preparation.
- Support the team with ad-hoc administrative projects.
Qualifications
- High school diploma or GED required.
- Strong organizational skills with attention to detail.
- Proficient in MS Office (Word, Excel, Outlook).
- Excellent interpersonal and communication abilities.
- Ability to work independently and as part of a team.
- Professional appearance and demeanor.
- Willingness to learn and grow within the company.