Job Description
We are seeking a motivated and professional Entry Level Receptionist to join our dynamic team in Jacksonville, FL. As the first point of contact for our clients and visitors, you will play a crucial role in creating a positive first impression and maintaining our company's reputation for excellence. This is an immediate hiring opportunity for someone looking to grow their career in administrative support.
Our ideal candidate is organized, friendly, and ready to hit the ground running. You will handle a variety of front-office duties, ensuring our operations run smoothly while providing top-tier customer service to everyone who interacts with our business.
Responsibilities
- Greet and Welcome Guests: Provide a warm and professional welcome to all visitors, directing them appropriately and answering basic inquiries.
- Phone Management: Answer, screen, and forward incoming calls; take accurate messages and handle routine inquiries with poise.
- Calendar Coordination: Manage the front desk calendar, schedule appointments, and coordinate meeting room setups.
- Administrative Support: Perform data entry, file organization, and assist in preparing documents and presentations.
- Mail and Delivery: Sort and distribute incoming mail and packages efficiently.
- Office Maintenance: Monitor office supplies levels and place orders as needed to ensure the workspace is well-stocked.
- Customer Service: Assist visitors with directions and provide general information about the company.
Qualifications
- Education: High school diploma or GED required.
- Experience: Previous experience in a receptionist or administrative role is preferred, but we are willing to train the right candidate for Entry Level positions.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Personality: Friendly, approachable, and detail-oriented with a proactive attitude.
- Reliability: Ability to work full-time hours with a consistent attendance record.