Job Description
Are you a people person looking for an entry-level opportunity in Oklahoma City? Apex Administrative Services is seeking a dynamic and organized Receptionist to join our growing team. This is an immediate hiring opportunity for someone ready to launch a successful career in a professional environment.
We pride ourselves on providing top-tier administrative support to our clients. As the face of our company, you will ensure our front desk operates smoothly while providing exceptional service to visitors and callers alike. We offer a competitive salary, comprehensive benefits package, and a supportive culture focused on employee growth.
Responsibilities
- Front Desk Operations: Greet and welcome visitors with a warm and professional demeanor, ensuring a positive first impression of our company.
- Phone Management: Answer incoming calls in a timely manner, screen and direct them to the appropriate personnel, and take accurate messages when necessary.
- Mail & Communications: Sort and distribute incoming mail, packages, and faxes efficiently to maintain office organization.
- Appointment Scheduling: Manage the company calendar, schedule meetings, and coordinate room bookings to optimize office efficiency.
- General Administrative Support: Assist with data entry, filing, and maintaining office supplies to ensure the workspace is fully functional.
Qualifications
- Education: High school diploma or GED equivalent is required; Associate’s degree or relevant coursework is preferred.
- Experience: No prior professional experience required; however, previous internship or customer service experience is a plus.
- Skills: Strong verbal communication skills with a clear and professional phone voice.
- Technical Skills: Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software quickly.
- Personal Attributes: A friendly attitude, high attention to detail, and the ability to multitask in a fast-paced environment.