Job Description
Are you organized, detail-oriented, and ready to start your career in administrative support?
Join Pacific Coast Admin Services in Oakland, CA, as our new Entry Level Receptionist. We are looking for a dynamic individual who is eager to learn and excel in a fast-paced office environment. In this role, you will serve as the first point of contact for our clients while managing essential data entry tasks that keep our business running smoothly.
As a Receptionist & Data Entry Specialist, you will be the face of our company, ensuring our visitors feel welcome and our digital records are flawless. This is a fantastic opportunity for someone with a strong work ethic to grow into a permanent administrative role.
Join Pacific Coast Admin Services in Oakland, CA, as our new Entry Level Receptionist. We are looking for a dynamic individual who is eager to learn and excel in a fast-paced office environment. In this role, you will serve as the first point of contact for our clients while managing essential data entry tasks that keep our business running smoothly.
As a Receptionist & Data Entry Specialist, you will be the face of our company, ensuring our visitors feel welcome and our digital records are flawless. This is a fantastic opportunity for someone with a strong work ethic to grow into a permanent administrative role.
Responsibilities
- Front Desk Management: Greet all visitors and clients professionally, manage the front desk area, and answer and direct multi-line phone calls with a friendly demeanor.
- Data Entry Operations: Perform accurate and high-volume data entry tasks into our CRM and database systems to maintain up-to-date client records.
- Document Management: Organize, file, and digitize physical documents, ensuring that all filing systems are easily accessible and secure.
- Communication: Draft, proofread, and distribute emails, memos, and internal communications to ensure clear information flow.
- Office Coordination: Schedule appointments, coordinate meeting rooms, and assist with general office supply management.
- Vendor Relations: Handle incoming deliveries, route packages, and communicate with service vendors as needed.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration is a plus.
- Experience: Previous experience as a receptionist or in an administrative role is preferred, but we are willing to train motivated entry-level candidates.
- Computer Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and data entry software.
- Typing: Must possess a typing speed of at least 35 WPM.
- Soft Skills: Exceptional interpersonal and communication skills with a professional telephone manner.
- Work Ethic: Ability to multitask, prioritize tasks, and work independently with minimal supervision.