Job Description
Are you looking to launch your career in a dynamic corporate environment?
Apex Administrative Services is currently seeking a Receptionist & Data Entry Specialist to join our growing Los Angeles team. We value enthusiasm and a strong work ethic, so no prior experience is required—just bring your best self and a drive to learn!
As the first point of contact for our clients, you will serve as the face of our company. You will manage the front desk operations while ensuring our digital databases are maintained with precision and efficiency.
Why Join Us?
- Opportunity for professional growth and advancement.
- Comprehensive training provided for all tasks.
- Supportive and collaborative team culture.
Responsibilities
- Front Desk Management: Greet and welcome guests with a professional demeanor, answer multi-line phone systems, and direct inquiries accurately.
- Data Entry: Input, update, and maintain accurate records in our CRM and internal databases with a focus on speed and error reduction.
- Administrative Support: Sort and distribute mail, handle courier services, and manage the reception area to ensure a welcoming environment.
- Scheduling: Assist with calendar management, appointment scheduling, and sending reminders to clients and staff.
- Document Handling: Prepare, copy, and scan documents, ensuring all files are organized and easily accessible.
- Customer Service: Address client inquiries via email or in-person, escalating complex issues to management as needed.
Qualifications
- Education: High school diploma or GED required.
- Experience: No prior receptionist experience required. Experience with basic computer operations is a plus.
- Skills: Strong typing skills and familiarity with Microsoft Office Suite (Word, Excel) or Google Workspace.
- Attributes: Exceptional attention to detail, excellent verbal communication, and professional phone etiquette.
- Work Ethic: Highly organized, reliable, and able to work independently with minimal supervision.
- Availability: Must be available to work full-time hours, Monday through Friday.