Job Description
Are you looking to launch your career in a dynamic corporate environment? Apex Business Solutions is currently seeking a motivated Entry Level Receptionist and Data Entry Specialist to join our growing team in Houston, TX. In this hybrid role, you will serve as the first point of contact for our clients while ensuring our internal data management systems are accurate and up-to-date. We are looking for candidates who are eager to learn, detail-oriented, and ready to contribute to a supportive office culture.
Why Join Us?
We value talent over experience. Our team provides comprehensive on-the-job training to help you master the skills needed for long-term success in administrative operations.
Responsibilities
- Front Desk Management: Greet visitors warmly, manage the reception area, and ensure a professional first impression for all clients and employees.
- Data Entry Operations: Accurately input, update, and maintain records in various database systems with a high degree of precision and speed.
- Communication: Answer multi-line phone systems professionally, screen calls, and route messages to the appropriate departments.
- Administrative Support: Sort and distribute incoming mail, manage packages, and handle general office errands to keep operations running smoothly.
- Scheduling: Assist in scheduling appointments and coordinating meeting rooms for internal teams.
- Inventory Control: Monitor office supply levels and place orders as needed to prevent downtime.
- Document Management: Scan, file, and organize physical and digital documents efficiently.
Qualifications
- Education: High school diploma or GED equivalent required.
- Experience: No prior professional experience required; entry-level candidates are encouraged to apply.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Attributes: Exceptional attention to detail and strong organizational skills are essential for data entry accuracy.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Reliability: Punctual, dependable, and able to work well in a fast-paced team environment.
- Flexibility: Willingness to learn new software and adapt to changing office priorities.