Job Description
Are you detail-oriented and looking for a stable, entry-level role in administrative support?
Apex Office Solutions is currently hiring a friendly and organized Receptionist and Data Entry Specialist to join our growing team in Chicago, IL. In this pivotal role, you will serve as the first point of contact for our clients and employees, ensuring a welcoming environment while managing critical data entry tasks.
This position offers a fantastic opportunity to gain hands-on experience in office management, customer service, and database management without requiring prior professional experience. If you are a self-starter with excellent typing skills and a professional demeanor, we want to hear from you!
Responsibilities
- Front Desk Management: Greet visitors and clients warmly upon arrival, ensuring a positive first impression.
- Phone & Email Support: Answer incoming calls professionally, route inquiries to the appropriate departments, and manage email correspondence efficiently.
- Data Entry: Accurately input, update, and maintain digital records, databases, and spreadsheets using Microsoft Office and company software.
- Administrative Support: Handle incoming and outgoing mail, prepare documents, and manage filing systems (physical and digital).
- Scheduling: Assist in scheduling appointments, meetings, and conference room bookings.
- Inventory Control: Monitor and replenish office supplies to ensure daily operations run smoothly.
- Customer Assistance: Address customer inquiries regarding services or products and provide accurate information.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: No prior experience required; we provide on-the-job training for motivated candidates.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer navigation.
- Typing Speed: Strong typing skills with a minimum of 35-40 WPM.
- Attention to Detail: Exceptional ability to spot errors and maintain data accuracy.
- Communication: Excellent verbal and written communication skills with a professional tone.
- Soft Skills: Strong organizational skills, time management, and the ability to work independently in a fast-paced environment.