Job Description
We are seeking a highly organized and detail-oriented Office Assistant & Data Entry Specialist to join our dynamic team in New York City immediately. This is a fantastic opportunity for a proactive professional to contribute to our daily operations and ensure our data management systems run smoothly.
In this role, you will be the backbone of our administrative operations, handling a variety of tasks that require precision and efficiency. If you are looking for an immediate start and a rewarding environment, we want to hear from you.
Responsibilities
- Data Management: Accurately input, update, and maintain customer and company data in our digital database systems with a focus on speed and error reduction.
- Administrative Support: Manage incoming emails, answer phone inquiries professionally, and direct calls to the appropriate departments.
- Document Processing: Prepare, format, and proofread reports, correspondence, and memos. Scan and file physical documents into our digital archives.
- Inventory & Supply Management: Monitor office supply levels, place orders for necessary materials, and maintain a tidy and organized workspace.
- Schedule Coordination: Assist in scheduling meetings, booking conference rooms, and coordinating travel arrangements for team members.
- Customer Service: Provide exceptional support to internal and external clients by addressing inquiries and resolving issues promptly.
Qualifications
- Experience: Proven experience as an Office Assistant, Administrative Assistant, or Data Entry Clerk (1-3 years preferred).
- Skills: Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Typing Speed: Demonstrated ability to type with high accuracy and speed (minimum 40-50 WPM).
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Attention to Detail: Exceptional attention to detail with a commitment to maintaining data integrity.
- Communication: Excellent verbal and written communication skills.
- Availability: Ability to start immediately and work full-time hours (Monday - Friday).