Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in San Diego. This role is pivotal in ensuring our office operations run smoothly through precise data entry and exceptional administrative support. If you excel at managing information and thrive in a fast-paced environment, we want to hear from you.
In this position, you will serve as the backbone of our daily operations, managing critical data entry tasks and maintaining organized records. We offer a collaborative culture, competitive benefits, and the opportunity to grow your career within a respected local organization.
Responsibilities
- Perform high-volume data entry with a strict focus on accuracy and speed to ensure database integrity.
- Maintain and update digital and physical filing systems, ensuring documents are easily retrievable.
- Generate, format, and distribute reports and spreadsheets using Microsoft Excel.
- Screen, route, and prioritize incoming communications (calls, emails, mail) for management.
- Prepare internal memos, correspondence, and meeting agendas.
- Assist in coordinating office supplies and inventory management.
Qualifications
- Proven experience as an Administrative Assistant or Data Entry Clerk (minimum 2 years).
- Proficiency in MS Office Suite, specifically advanced Excel skills.
- Typing speed of at least 45 WPM.
- Strong organizational and time management skills with the ability to multitask.
- High school diploma or equivalent; Associate’s degree preferred.